Below is a list of access permissions that is recommended as a minimum for most stores. This is only a guide, and permissions should be tweaked to allow for the best efficiency of work in the store while still retaining security.


For more detail on what each access permission controls, see the Aura Backoffice Manual, under the List of Access Permissions on Page 193. The Manual can be downloaded Here.


Driver

Drivers should only ever be able to assign orders to themselves, as that will be their only interaction with the Aura system:

To Assign Driver


Cashier

The cashier's permissions allow them to process orders, and give them the ability to edit the invoice before receiving payment only. They can assign orders to drivers, and they have no control over how shifts are started or cashed up.

To Access The Menu Item Selector
To Adjust Invoice Line Quantity
To Assign Driver
To Process a Credit Card Transaction
To Process Invoices
To Adjust Invoice Line Quantity
To Delete Unsaved Invoice Line


Waiter

Waiters are only able to process their own table orders. They have the ability to modify invoices after they've been saved. They have no control over how shifts are started or cashed up.

To Access The Menu Item Selector
To Adjust Invoice Line Quantity
To Process a Credit Card Transaction
To Process Invoices
To Adjust Invoice Line Quantity
To Delete Unsaved Invoice Line
To Close A Table
To Edit An Already Assigned Table
To Modify Invoices
To Void An Invoice Line
To Split or Group an Invoice


Manager

Managers have the ability to control shifts and cashup on Invoicing. They have access to Backoffice, it's stock recording pages, employee management and reports. They do not have access to system settings, access control or to change set menu and stock items.

To Access The Menu Item Selector
To Adjust Invoice Line Quantity
To Assign Driver
To Process a Credit Card Transaction
To Process Invoices
To Adjust Invoice Line Quantity
To Delete Unsaved Invoice Line
To Close A Table
To Edit An Already Assigned Table
To Modify Invoices
To Void An Invoice Line
Close Any Table
To Abandon An Invoice
To Access Expense Payments
To Access Menu Items
To Access Stock Items
To Add An Expense Payment
To Authorise a Transaction Refund
To Authorise Any Staff Meal
To Authorise Discounts
To Browse Old Invoices
To Browse Shop Cashup Data
To Cashup a Waiter
To Change Invoice Allocation Between Waiters
To Change Reports Favourites
To Close Off Someone Else's Till Shift
To Confirm Credit Card Override
To Convert Collect Order To Delivery
To Convert Delivery Order To Collect
To Delete A Customer Record
To Discard Stock
To Do a Partial Quantity Adjustment
To Edit An Already Assigned Invoice
To Edit or Delete an invoice line
To Edit Stock Take within 24 hours of posting
To End A Till Shift
To Exit GUI View
To Lock A Till Shift
To Maintain Employee Details
To Maintain Employee Passwords
To Manufacture Stock
To Mark Any Invoice as a Late Delivery
To Modify Cashup Entries
To Modify Credit Card Cashup Entries
To Monitor Activity
To Monitor Daily Sales
To Monitor Staff Attendance
To Monitor Staff Performance
To Monitor Staff Statistics
To Open The Till
To Open The Till for Inactive Shift
To Over-Ring An Invoice
To Override Price in an External Stock Transfer
To Override Time Warning
To Partially Pay From Till
To Perform A Backup
To Perform A Stock Take
To Pickup All Tables
To Post a Till Cashup
To Post Shop Cashup
To Print Old Invoices
To Print Stock Manufacture Slip
To Process a Food Refund
To Process A Staff Meal Discount
To Process Grvs
To Re-Print An Invoice
To Reprint A Credit Card Slip
To Reprint A Stock Manufacture Slip
To Run Backoffice
To Run GUI Designer
To Run Order Manager
To Run Street Sweeper
To Split or Group an Invoice
To Transfer Stock



NB: The above permissions do not include report permissions. When looking through the access permissions in BackOffice, reports related permissions will be seen in a format such as "To Run <name> Report". For example: "To Run Gross Profit Report", "To Run Stock Variance Report", etc. These report permissions should for the most part be granted to the manager category. You may choose what reports are appropriate to deny or grant.